I’ve sent out a meeting invitation but not everybody has responded yet.
Is there any way to send them a reminder to respond?
Is there any way to send them a reminder to respond?
Preferably they should be able to directly respond from that message as they might have “misplaced” their original invitation.
You can do this half-automatic but you’d only have to filter which people you want to resend the reminder to.
Send messages at the perfect time, get a reminder if your email doesn't receive a response,. Inbox Pause in Outlook. Upgrade Outlook with Boomerang! Feb 19, 2016 - Select the message that you want to send a reminder for in your Calendar. Press the Forward button or press CTRL+F. Outlook 2007.
- Select the message that you want to send a reminder for in your Calendar.
- Press the Forward button or press CTRL+F.
- Outlook 2007 and previous
You can find the Forward button in the Actions menu. - Outlook 2010, Outlook 2013 and Outlook 2016
You can find the Forward button on the Meeting tab in the Actions group.
This will create a new message with the calendar details directly under the message header and the recipients will receive it as a meeting request item. - Outlook 2007 and previous
- To quickly address this message, copy and paste the To string from the quoted message body. Since they are separated by a semicolon ( ; ) already, they should resolve directly to the correct addresses if you only see names there.
- Remove the addresses of the people that you do not wish to send a reminder to and type reminder text.
Copy the addresses from the original invite to quickly readdress the message.
Note 1: To see who has and who hasn’t responded to a meeting request yet, open the meeting from your Calendar by double clicking on it and selecting the Tracking button or tab.
Note 2: As long as you have the meeting open, you can also directly copy and paste the To line and use this for step 3 instead to guarantee that the addresses will be resolved correctly.
If you're anything like the Windows Central writers and editors, you get a lot of email. Like, a real lot. A ton. Too much.
We can't really assist you there, but we can help make sure you don't forget to reply to important messages that require responses by a certain date or time.
You may also want to check out our quick guide to color coding Outlook messages, which makes it easy to separate required reading from junk mail:
How to add reminders to Outlook email messages
- Click the Home tab in the horizontal bar across the top of your Outlook screen. (It's the second tab in from the left.)
- Click on the email to which you want to add a reminder to select it.
- In the Tags box below the Home tab (the fifth box in from the right), click Follow Up to open the corresponding drop-down menu.
- Scroll down toward the bottom of the menu and choose Add Reminder.
- In the Custom box that appears, click to open the Flag to box, and then choose your desired action, which can include Follow up, Forward, Reply and No Response Necessary.
- To add a reminder alert, make sure the box next to next to Reminder at the bottom of the box is checked.
- In the first drop-down menu below the Reminder box, choose the date you want to receive your reminder.
- In the second drop-down menu below the Reminder box, choose the time you want to receive your reminder.
- The drop-down menu only provides reminder times in 30-minute increments, but you can click in the time field and type your own numbers if you want your alert to appear at another time.
- If you want to add a custom audio tone, click the small speaker icon. Navigate to the location of the audio file on your computer, click Open and then choose OK to add the file.
- Click OK to save your Outlook email reminder alert.
- After you add an alert to a message, a small bell will appear next to it in your inbox.
- After you add an alert to a message, a red flag will also appear next to it in your inbox. When you respond and want to remove the flag, simply click it and a green checkmark will appear.
For more similar Microsoft Outlook tutorials, read:
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